Procurement Purchasing Specialist

Position Description

The Procurement Purchasing Specialist is responsible for tactically supporting the day-to-day needs of Restaurant Construction activities.  This role includes, but is not limited to, providing excellent administrative and project management support to the Construction & Procurement teams. To be successful in this role, the individual will be a dynamic, highly engaged, detailed, articulate, forward-thinking self-starter with natural customer service and problem-solving skills who is comfortable juggling a wide variety of projects while contributing to a vibrant and supportive team environment.

Core Responsibilities

• Takes initiative in identifying and resolving challenges, contributing to a solutions-oriented team culture.
• Triage & resolve supplier, stakeholder, or operational issues where analysis of situation or data requires evaluation.
• Effectively communicate oral and written resolution of issues with all internal and external partners to ensure issues are resolved and programs are operating as expected
• Proactively communicate risks and issues to key stakeholders and recommend mitigations
• Prepares and delivers written and verbal communication, promoting clarity and understanding to colleagues and stakeholders.
• Review construction blueprints and identify owner-supplied material needs
• Generate and submit quote requests to vendors.
• Validate quotes against project take offs and store specific plans. Submit quotes to Construction for approval
• Execute and track purchase orders to ensure proper delivery of goods and services
• Validate and/or facilitate requests for change orders from project managers and/or vendors
• Communicate date and/or material need changes as required
• Troubleshoot vendor or delivery issues, jobsite order discrepancies, damage & defective claims and/or other miscellaneous project-related issues
• Reconcile invoices against purchase orders to ensure accuracy
• Process invoices for payment in compliance with organizational policy
• Identify budget discrepancies and conduct root cause analysis
• Maintain accurate tracking and reporting of project related details (ie open orders, budgets, delivery dates, inventory, spend)
• Maintain accurate supplier records and new item specifications
• Communicate and follow-up frequently and consistently to ensure issues are resolved and projects are operating as expected
• Build and maintain effective relationships of trust and credibility with internal customers that lead to stronger buy-in and commitment within customer groups; consistently meets or exceeds commitments with quick turnarounds.
• Interprets complex information and thoughtfully expresses viewpoint, analysis or conclusions.
• Compile data from multiple sources and develop reporting based on the needs of the business (standard and ad-hoc).
• Use RFIs (request for information) and RFQs (request for quotations) / RFPs (request for proposals) to identify best supply source.
• Identify and implement opportunities for cost savings, reductions, rebates.
• Locate and assist with qualifying supply sources.
• Complete other duties as may be assigned

Experience

• Highly proficient in Office 365 environment, SAP experience a plus
• Bachelor’s Degree preferably with a focus in Business, Construction or Supply Chain or equivalent years of industry experience in foodservice or retail
• 2-4 years of functional procurement or construction experience in addition to demonstration of the following skills: customer service, negotiations, supplier relationship management, team building, logistics, distribution, transportation, inventory management, and project management
• Construction experience is highly desirable
• Experience with Coupa or similar e-procurement suites is a plus.
• Ability to read and interpret blue prints and other construction documents a plus
• Customer-service background is required

Skills/Abilities

• Customer-service oriented with a high-level of energy and Exceptional interpersonal skills with strong written and verbal communication abilities and the ability to speak effectively at any level
• Values open and constructive dialogue, contributing to a culture of effective communication
• Comfortable managing competing and changing priorities in a fast-paced environment
• A critical thinker with Analytical discernment that fosters sound judgement and effective decision-making capabilities.
• Demonstrates self and social awareness while embracing challenges as opportunities for growth and success.
• Displays optimism towards team goals and broader organizational initiatives.
• Detail-oriented with strong organizational and time management skills
• Ability to quickly learn and utilize various software platforms
• Demonstrate a strong sense of ownership; Perform with purpose and determination to achieve results on time
• Resilient; recovers quickly from setbacks; stays positive and composed
• Prioritizes team success over individual recognition.
• Actively seeks opportunities to support and encourage team members.
• Embraces change with a positive, "can-do" spirit; helps implement changes and quickly adapts
• Ability to multi-task and work collaboratively as well as independently.
• Ability to develop effective processes and drive results.
• Ability and willingness to take on additional responsibilities.
• Nurtures an inclusive and supportive work environment, appreciating the diversity of thoughts and ideas.
• Actively engages with all team members, fostering a sense of belonging for everyone.
• Proactive and results oriented, with demonstrative positive attitude and teamwork demeanor.
• High degree of integrity and adherence to professional business practices, ethics, and personal code of conduct.
• A culture champion who has natural credibility and who demonstrates a positive attitude that uplifts team morale and inspires others.

Why Work for Flynn?

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:

• Medical/Dental/Vision
• Retirement and Savings Plan
• Short- and Long-Term Disability
• Basic Life Insurance
• Voluntary Life Insurance
• Tuition Reimbursement
• Paid Time Off
• Flexible/Hybrid Work Schedules
• Company Outings
• Dining Discounts
• PC/Laptop Purchase Assistance
• On-Site Fitness Center
• On-Site Daycare
• On-Site Café
• FUN Work Environment!

The Flynn Group is an Equal Opportunity Employer