Real Estate Lease Administration Specialist

At Flynn Group, we believe in the power of collaboration and value in-person interactions. This is why our employees work from the office four days per week, leaving Fridays to work from home. This setup cultivates casual conversations, problem-solving, and trusted relationships. Our goal is to create an environment where innovation thrives, with office-based teams coming together four days a week to collaborate and thrive, together!

Our Vision for this Role

As the Real Estate Lease Administration Specialist, you will assist in maintaining the corporate 2,700+ lease portfolio for Flynn Group. Your responsibilities include supporting the Lease Manager and Operations staff in Day-to-Day tasks, rent review and balancing, keeping in SAP system current with all portfolio changes and reviewing lease details as required.

What We Will Accomplish Together

• Assisting with Invoice-coding responsibilities within the RE Department.
• Handling incoming Landlord and Operational Questions.
• Proactively monitoring all emails and incoming mail for each property and distribute to the correct team member.
• Field incoming calls and make outbound calls as necessary.
• Sending and tracking FED Ex packages sent to Landlord for Rent Commencement letters and other Notices.
• Reviewing Lease Details and report findings to Lease Management.
• Providing financial statements/sales information to landlords as required in the lease, with required internal approvals.
• Recording management of important supporting documents for lease modifications, including web-based document storage and sharing such documents with attorneys and FRG team.
• Completing other duties as may be assigned.
• Maintaining and updating spreadsheets using MS Excel for Management distribution.
• Communicating with landlords to acquire appropriate documentation for duties like change of ownership, address change or ACH updates with the vendor.

What You Have

• You should have one to two years of administrative support.
• Experience in Real Estate; Commercial/Corporate Real Estate preferred.
• You should have the ability to work effectively in a high-growth environment and a rapidly changing organization.
• You should have strong computer skills with an emphasis on MS Excel; SAP experience a plus.
• You should be a strong team player with the ability to work independently with minimal supervision

Why Work For Flynn?

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:

• Medical/Dental/Vision
• Retirement and Savings Plan
• Short- and Long-Term Disability
• Basic Life Insurance
• Voluntary Life Insurance
• Tuition Reimbursement
• Paid Time Off
• Flexible/Hybrid Work Schedules (In Office Monday - Thursday, Work from Home Friday)
• Company Outings
• Dining Discounts
• On-Site Fitness Center
• On-Site Daycare
• On-Site Café
• FUN Work Environment!

The Flynn Group is an Equal Opportunity Employer